If you receive verbal notice that an employee or student employee has received a positive COVID-19 test, is symptomatic, or has been in contact with someone who has been exposed to COVID-19 (i.e. a notification that does not come to you through DawgCheck),
- Direct the employee or student to complete the survey in DawgCheck (http://dawgcheck.uga.edu) and follow the guidance within the survey;
- Tell the affected employee/student to isolate;
- In rare cases, a report may need to be filed on behalf of an individual. If a case needs to be reported on behalf of an employee, please contact Human Resources at 706-542-2621. If a case needs to be reported on behalf of a student, please contact Student Care and Outreach at firstname.lastname@example.org or 706-542-7774.
For the employees you supervise that choose to use the Check for Symptoms tool in DawgCheck to monitor their symptoms daily, you will receive an email notification from DawgCheck that your employee has used the symptom checker in DawgCheck and has been given directions, based on the employee’s responses in the tool of their symptoms, not report to work. If the employee is instructed not to report to work, the employee should contact you to discuss leave options or telework, if available, for the day.
You will also receive an email notification from DawgCheck if an employee in your area has been given directions to isolate, or if they have been given directions to quarantine, based on the information the employee provided in the Check for Symptoms and Report Exposure tool.
If the employee is instructed to isolate or quarantine, the employee should contact you to discuss leave options or telework, if available, for the isolation or quarantine period.
Finally, you will receive an email notification if an employee in your area has reported a positive COVID-19 test. Employees who test positive should not report to work and must remain in isolation until 10 days have passed since the onset of symptoms and 24 hours have elapsed without a fever without the use of medication. The employee should contact you to discuss leave options or telework, if available, for the isolation period.
A COVID-19 calculator is available to help determine how long the employee will need to quarantine or isolate and when they can return to normal activities: https://dawgcheck.uga.edu/covid19-calculator/.
Supervisors must not disclose the identity, circumstances, and/or condition of an employee or student who has tested positive to close contacts or other individuals, except as specified to authorized UGA personnel.
Please do not share the information from any DawgCheck email with staff or co-workers in your office or work unit. Supervisors should contact their department head, dean, or vice president as appropriate to inform them of the notification of a positive COVID-19 test for one of your direct reports and to receive further instructions from them regarding the positive test notification.
Employees do not need any medical documentation to confirm that they should either isolate or quarantine and not report to work. In some cases, employees may receive medical documentation and clearance to report before the isolation period or the quarantine period concludes. Employees may be allowed to return to work if they receive medical clearance to report to work.
You may contact Human Resources at (706) 542-2621 if you have questions regarding leave options or telework for employees who have been instructed by DawgCheck isolate or quarantine.
If one of your employees notifies you that they incorrectly checked a question in DawgCheck and DawgCheck gave directions for the employee to stay home, you may allow the employee to report to work if the question was incorrectly checked by the employee.
For more details on how to report a positive COVID-19 test on behalf of an employee, see the information provided in “What if I’m unable to access the DawgCheck tools to report a positive COVID-19 test?”