Athletics

Campus Operations

There is not sufficient time between classes for FMD staff to disinfect every classroom effectively between classes. However, all classrooms will be thoroughly disinfected daily.  

In addition, disposable disinfectant wipes are being placed at central locations in campus buildings so that commonly used hard surfaces and objects (e.g., desktops, classroom chairs, study tables, doorknobs, etc.) can be wiped down before use. These wipe stations offer an opportunity for immediate cleaning/disinfection between custodial routine cleaning of campus spaces, including classrooms, as a student or faculty member can obtain a wipe as they enter and wipe down their immediate touch surfaces.

The stations will typically be positioned outside the classrooms so that they can be readily available to students and faculty. In addition, they will be routinely checked and refilled to maintain availability.

The active ingredient in these wipes, which is approved by the CDC and EPA, provides campus stakeholders a mild form of chemical disinfection that is comparable to Clorox and Lysol household disinfecting wipes (but without chlorine bleach) and is effective against a broad spectrum of viruses and bacteria. More information about these stations and the disinfectant is available on the FMD website.

The information you provide as a participant in surveillance testing, as well as your test results, is considered “sensitive information” under the University’s data protection policies and is protected by federal privacy laws.  This information will only be accessible by authorized University employees with a need to know. This information will also be shared safely and securely with the Georgia Department of Public Health to help facilitate contact tracing.

Yes.  If you are being quarantined for potential exposure or if you are showing signs of illness, then we ask that you provide that information to our communications center when you contact the police department to request assistance.  If possible, we will evaluate if we can provide the requested service remotely, i.e. taking a report over the phone.  If not, our officers have the necessary protective equipment and training to safely respond in person to assist you.

Officers at the UGA Police Department have been adhering to social distancing and mask protocols recommended by the CDC.  The department has taken significant steps to increase our sanitation standards during this outbreak and officers have been directed not to report to work if they are feeling ill.  Our officers have been given guidance to self-quarantine if they have been exposed or if they are showing signs of illness.

No.  As part of steps taken to prevent the spread of illness, officers have been instructed to wear protective equipment whenever they deem it is necessary to keep them and our public safe.  Our officers have been instructed, when in doubt, to wear protective equipment for their safety.  Protective equipment will now be part of a standard response protocol.

Yes.  The UGA Police Department will continue to respond to traffic accidents, educate our community on traffic safety, and when necessary, engage in enforcement actions directly related to the safety of our community.  Expect police officers to use precautions such as protective equipment and proper social distancing during traffic stops.  The officer may ask for your driver’s license information instead of taking your license from you in order to minimize cross contamination risks.

Departments are responsible for determining if a traffic flow plan is appropriate for the common areas of their building(s). For buildings used by more than one department, the departments should coordinate on this decision and any plans determined to be necessary. Building occupants have the best knowledge of building usage patterns and are in the best position to develop and implement workable measures that encourage social distancing throughout the day. While there are no printed best practice guidelines currently available to share with department heads for developing and implementing traffic flow plans in their buildings, the Preventative Measures Advisory Board (PMAB) is available for consultation as the decision-making and planning processes move forward. The PMAB is available for consultation by email at pmab@uga.edu or through the PMAB Help Desk through this link PMAB Help Desk Request.   

You may contact the UGA Police at (706) 542-5813 to obtain copies of police reports.  Reports may still be picked up in person, mailed or faxed. The UGA Police Department is taking the necessary precautions to maintain social distancing by placing barriers between records personnel and the public. These preventative measures are being put into place to protect our public and police department staff.

OEP will be happy to provide you with one of these training classes via Zoom. Contact OEP at 706-542-4845 or prepare@uga.edu to set up a class.  These classes are also taught at Staff Training and Development on a quarterly basis (https://busfin3.busfin.uga.edu/human_resources/courses/fulldesc.cfm).

High quality CPR includes both chest compressions and breaths using a CPR face shield or CPR mask; however, as in any situation, if you do not have access to a shield or you do not feel comfortable providing breaths, you can provide only chest compressions (also called “Hands Only CPR”). Should someone need CPR, first call 911. Have someone call 911 for you or place your cell phone on speaker mode. Push hard and fast in the center of the chest. You should compress the chest 100 to 120 times per minute. The following video demonstrates the Hands Only CPR method: https://www.youtube.com/watch?v=M4ACYp75mjU

The American Heart Association (AHA) is the agency that issues the CPR and First Aid cards when classes are taught by OEP.  In early March, the AHA issued extensions for certification cards beyond their recommended renewal date.

Recommended Renewal Date on Card (end of month)New Renewal Due Date with 120-day Extension (end of month)
March 2020July 2020
April 2020August 2020
May 2020September 2020
June 2020October 2020

The Facilities Management Division (FMD) can be contacted via our Work Request Center or for facilities emergencies during normal business hours (7:30 am to 5:00 pm) call 706-542-7456. For after-hours facilities emergencies please call the University of Georgia Police Department at 706-542-2200.

FMD’s mission-critical staffing plan and essential services are available on the continuity page of the FMD website.  If you need to request extra cleaning due to COVID-19 exposure, purchase extra departmental supplies, order a sneeze guard partition, or need to have a facility disinfectant wipe station replenished, please complete the online form at https://workrequest.fmd.uga.edu/.

The University of Georgia is anticipating a resumption of in-person instruction for the Fall Semester beginning in August 2020 for all University System of Georgia (USG) institutions. However, this is dependent on health conditions and state regulations.

In-person instruction will conclude at Thanksgiving break, with all remaining coursework and final exams moving online following Thanksgiving. The calendar for online final examinations will remain as previously set, December 11–17. 

While many students will choose not to return to Athens after Thanksgiving Break, we will need to continue to provide services for those who do choose to return or are unable to depart. The University will remain open after Thanksgiving Break and will continue providing regular campus operations and student life services—such as housing, dining, health/wellness centers and campus transit—until the end of the Fall semester.

The University Health Center recently set up treatment tents in our parking lot. These tents assist us with ensuring that the care of those with respiratory illness occurs separately from the services offered inside the center. We are continuing to see students and other patrons of our diagnostic, rehabilitation, and wellness services onsite, albeit in a limited scope, at this time. We are also offering curbside pickup from our pharmacy.

Although limited in scope, we are open, and we continue our primary mission of caring for the University’s students in the highest quality and safest manner possible, while also stewarding the health and wellness of our community. We are working diligently toward more remote encounters for those who can be seen by phone or other telehealth measures by our medical and behavioral care providers, as well as virtualizing our wellness and outreach programming under a new initiative, “BeWell UGA at home.”

Employees should consult with their supervisors about teleworking and flexible schedule options. Supervisors have increased flexibility to approve telework and flexible schedules in order to comply with the Governor’s directive to reduce the number of employees on-site at any given time. Authorized managers can waive the requirement to complete the usual telework agreement and may use email to confirm approval to telework.

Commencement

Fall 2020 Undergraduate and Graduate Commencement ceremonies are currently scheduled for Friday, December 18 in Stegeman Coliseum. We are discussing plans for that day, knowing that we may need to adjust planning for those ceremonies as conditions warrant. 

The Spring 2020 Undergraduate Commencement ceremony has been scheduled for Friday, Oct. 16, 2020, at 6:30 p.m. in Sanford Stadium. The Spring 2020 Graduate Commencement ceremony for master’s and doctoral degree candidates is scheduled for Friday, Dec. 18, 2020 in Stegeman Coliseum in combination with the regularly scheduled Fall 2020 Graduate Commencement.

For information, please see commencement.uga.edu.

COVID-19

Students showing symptoms should schedule an appointment with your UHC Primary Care Provider by calling 706-542-1162 (Monday-Friday, 8 a.m.-5 p.m). Please DO NOT walk-in.

All others, please contact your community healthcare provider.

Many UHC services are still available. Please check the UHC website for updates on accessing available serves.

Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Face coverings will not be required when alone in an enclosed office or study room, in campus outdoor settings where social distancing requirements are met, or for students in their own residence hall rooms or suites. Anyone not using a face covering when required will be asked to wear one or must leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff, or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow the ADA accommodations process outlined in the July 7 campus message while students should follow the Disability Resource Center's existing accommodations process.

You can help prevent illness by taking several simple steps:

  • Practice good hand hygiene.
  • Do not touch your face, eyes or mouth unless your hands are clean.
  • Avoid close contact with people who are sick.
  • Cover your nose and mouth with a tissue or your sleeve.
  • Stay home if you’re feeling sick.
  • Clean and disinfect frequently touched objects and surfaces.
  • Be open with your travel history or possible exposure to others.
  • Respond to the DawgCheck questionnaire every day before leaving your home or dorm room.
  • Report positive COVID-19 tests through DawgCheck.

Learn more through the University Health Center. The CDC also has tips and resources for helping prevent illness, including COVID-19.

Emergency Preparedness and Training

OEP will be happy to provide you with one of these training classes via Zoom. Contact OEP at 706-542-4845 or prepare@uga.edu to set up a class.  These classes are also taught at Staff Training and Development on a quarterly basis (https://busfin3.busfin.uga.edu/human_resources/courses/fulldesc.cfm).

High quality CPR includes both chest compressions and breaths using a CPR face shield or CPR mask; however, as in any situation, if you do not have access to a shield or you do not feel comfortable providing breaths, you can provide only chest compressions (also called “Hands Only CPR”). Should someone need CPR, first call 911. Have someone call 911 for you or place your cell phone on speaker mode. Push hard and fast in the center of the chest. You should compress the chest 100 to 120 times per minute. The following video demonstrates the Hands Only CPR method: https://www.youtube.com/watch?v=M4ACYp75mjU

The American Heart Association (AHA) is the agency that issues the CPR and First Aid cards when classes are taught by OEP.  In early March, the AHA issued extensions for certification cards beyond their recommended renewal date.

Recommended Renewal Date on Card (end of month)New Renewal Due Date with 120-day Extension (end of month)
March 2020July 2020
April 2020August 2020
May 2020September 2020
June 2020October 2020

Employee Benefits

Yes, for those faculty and staff who accrue vacation leave, the 360-hour calendar year cap for vacation leave time is still in effect. While the implementation of public health emergencies across the United States and the world due to the Coronavirus pandemic have restricted travel and made it more difficult to take a vacation, all employees should consider how they plan to use their vacation leave time if their vacation leave balances are currently near or over the 360- hour calendar year cap.

Yes, for COVID-19 related in-network provider visits and testing, out of pocket costs such as deductibles, copayments and coinsurance, will be waived (no cost) for you and any covered dependents if you are enrolled in one of the USG healthcare plans through Anthem BCBSGA or Kaiser Permanente (including employees enrolled in the Consumer Choice HSA).

It depends...

If you are eligible for FMLA and you have tested positive for COVID-19, then yes FMLA will be available to you.

If employees have only been exposed to the virus, FMLA is not applicable. However, they may still need to be quarantined, and applicable non-FMLA leave (to include sick leave) could be an option subject to standard request and approval procedures.

Employees should consult with their supervisors about teleworking and flexible schedule options. Supervisors have increased flexibility to approve telework and flexible schedules in order to comply with the Governor’s directive to reduce the number of employees on-site at any given time. Authorized managers can waive the requirement to complete the usual telework agreement and may use email to confirm approval to telework.

Employment

Employees should consult with their supervisors about teleworking and flexible schedule options. Supervisors have increased flexibility to approve telework and flexible schedules in order to comply with the Governor’s directive to reduce the number of employees on-site at any given time. Authorized managers can waive the requirement to complete the usual telework agreement and may use email to confirm approval to telework.

The University has been advised that student employees who are not working may apply directly to the Georgia Department of Labor (GA DOL) for unemployment.  The GA DOL will review and determine eligibility for state and/or federal unemployment benefits. UGA will verify with GA DOL that student employees have lost work due to the reduction of campus operations resulting from the COVID-19 Coronavirus public health emergency.

Please visit the GA DOL website site or call 404-232-3180 (Atlanta office) for information on filing an unemployment benefits claim.

Facilities and Cleaning

There is not sufficient time between classes for FMD staff to disinfect every classroom effectively between classes. However, all classrooms will be thoroughly disinfected daily.  

In addition, disposable disinfectant wipes are being placed at central locations in campus buildings so that commonly used hard surfaces and objects (e.g., desktops, classroom chairs, study tables, doorknobs, etc.) can be wiped down before use. These wipe stations offer an opportunity for immediate cleaning/disinfection between custodial routine cleaning of campus spaces, including classrooms, as a student or faculty member can obtain a wipe as they enter and wipe down their immediate touch surfaces.

The stations will typically be positioned outside the classrooms so that they can be readily available to students and faculty. In addition, they will be routinely checked and refilled to maintain availability.

The active ingredient in these wipes, which is approved by the CDC and EPA, provides campus stakeholders a mild form of chemical disinfection that is comparable to Clorox and Lysol household disinfecting wipes (but without chlorine bleach) and is effective against a broad spectrum of viruses and bacteria. More information about these stations and the disinfectant is available on the FMD website.

Departments are responsible for determining if a traffic flow plan is appropriate for the common areas of their building(s). For buildings used by more than one department, the departments should coordinate on this decision and any plans determined to be necessary. Building occupants have the best knowledge of building usage patterns and are in the best position to develop and implement workable measures that encourage social distancing throughout the day. While there are no printed best practice guidelines currently available to share with department heads for developing and implementing traffic flow plans in their buildings, the Preventative Measures Advisory Board (PMAB) is available for consultation as the decision-making and planning processes move forward. The PMAB is available for consultation by email at pmab@uga.edu or through the PMAB Help Desk through this link PMAB Help Desk Request.   

Fall 2020

If you are a student, you should work through the Disability Resource Center’s (DRC) existing accommodations process. DRC professional staff work directly with students to assess their individual needs and to develop appropriate plans for accommodations and services. If you have questions regarding a COVID-19 accommodation, please contact the DRC at drc@uga.edu or 706-542-8719. More information can be found at https://drc.uga.edu/content_page/student-accommodation-guidelines.

If you are a staff or faculty member, you should work through the University’s existing Americans with Disabilities Act (ADA) accommodations process.

The academic calendar for the Fall Semester has not changed. Classes will begin on Thursday, August 20. In-person instruction will conclude at Thanksgiving Break, with all remaining coursework and final exams moving online following Thanksgiving. For more information about the plans for Fall Semester Instruction, read the June 23 announcement (see student message).

Financial Assistance

The CARES Act provided $11.8 million to be distributed to students in need due to the COVID-19 situation. At the University of Georgia, the funds will be distributed as need-based grants, with the highest amount awarded to undergraduates who receive Federal Pell Grants. Students who may not qualify for the grant based on typical financial aid measures but who have emergency needs caused by COVID-19 disruptions can submit an appeal for a HEER Fund grant by completing the HEER Fund Appeal Application (requires UGA Single Sign-On). 

Students must have a valid FAFSA on file and be eligible to receive federal student financial aid to be eligible for the HEER Fund grants. To submit a FAFSA, please go to https://fafsa.ed.gov.

The COVID-19 situation has created many scenarios in which students’ financial situations (or their families’ situations) have changed significantly. The University of Georgia has earmarked a portion of the HEER Fund allocation to be used for to awards to those students who do not qualify for a grant based on typical financial aid measures. To submit an appeal for a HEER Fund grant, students should submit the HEER Fund Appeal Application (requires UGA Single Sign-On). Students must have a valid FAFSA on file and be eligible to receive federal student financial aid to be eligible for the HEER Fund grants. To submit a FAFSA, please go to https://fafsa.ed.gov.

The well-being of our students is a top priority for UGA. However, state dollars cannot be used for student scholarship support. That is why the University recently committed $600,000 in private funds from the UGA Foundation to immediately support students facing hardships due to COVID-19. Record numbers of students are requesting emergency financial assistance, so every gift from our generous alumni helps! You can learn more about these funds in our news story about the emergency assistance.

The COVID-19 crisis has severely impacted the lives of many UGA students as it has so many. Some students have lost critical income from student jobs or from jobs at area employers that are temporarily closed. In other cases, students’ families are no longer able to financially support their education. By giving to student emergency funds, our donors can have a powerful, direct and immediate effect on these students’ lives—providing them the means to buy food, pay rent, receive medicine and medical care, and secure the technology they need to continue their education. Emergency funding is prioritized for students who demonstrate significant financial need and have exhausted available resources such as student loans.

To donate, visit this site.

The University is offering Emergency Funds and Financial Hardship Resources to assist our students during this time. Undergraduate students in need of emergency financial assistance should submit applications to the Undergraduate Student Emergency Fund and graduate students to the Graduate Student Emergency Fund. Please visit UGA’s Financial Hardship Resources website at https://financialhardship.uga.edu/ for additional information.

Future Events

Fall 2020 Undergraduate and Graduate Commencement ceremonies are currently scheduled for Friday, December 18 in Stegeman Coliseum. We are discussing plans for that day, knowing that we may need to adjust planning for those ceremonies as conditions warrant. 

The Spring 2020 Undergraduate Commencement ceremony has been scheduled for Friday, Oct. 16, 2020, at 6:30 p.m. in Sanford Stadium. The Spring 2020 Graduate Commencement ceremony for master’s and doctoral degree candidates is scheduled for Friday, Dec. 18, 2020 in Stegeman Coliseum in combination with the regularly scheduled Fall 2020 Graduate Commencement.

For information, please see commencement.uga.edu.

Health & Wellness

UGA housing has several hundred rooms identified for students who need to isolate, and who do not have the ability to return to their permanent home. These spaces have exterior exits, a microwave, refrigerator, and in-room bathrooms. University Housing will provide disinfection kits, hygiene kits and linens to students in these spaces. UGA’s Student Care and Outreach will engage with all students who require isolation and will assist them based on their individual circumstances.

Student Care and Outreach is open from 8 a.m. to 5 p.m. and accepts walk-ins and phone calls throughout those hours. If you prefer, you can schedule an appointment by calling (706) 542-7774 or emailing sco@uga.edu.

High quality CPR includes both chest compressions and breaths using a CPR face shield or CPR mask; however, as in any situation, if you do not have access to a shield or you do not feel comfortable providing breaths, you can provide only chest compressions (also called “Hands Only CPR”). Should someone need CPR, first call 911. Have someone call 911 for you or place your cell phone on speaker mode. Push hard and fast in the center of the chest. You should compress the chest 100 to 120 times per minute. The following video demonstrates the Hands Only CPR method: https://www.youtube.com/watch?v=M4ACYp75mjU

All individuals on campus are required to follow posted signage. Signage will communicate important information including, but not limited to:

  • Protocol reminders, e.g. mask-wearing, social distancing, personal hygiene and DawgCheck.
  • Building entrance and exit points
  • Floor decals denoting six feet of distance for wait areas and lines
  • Occupancy limits in classrooms, conference rooms and other spaces
  • Building-specific instructions, such as for laboratory work

The university will also regularly communicate with campus community members about protocols and other changes through emails, social media posts and updates to the COVID-19 website.

The University Health Center recently set up treatment tents in our parking lot. These tents assist us with ensuring that the care of those with respiratory illness occurs separately from the services offered inside the center. We are continuing to see students and other patrons of our diagnostic, rehabilitation, and wellness services onsite, albeit in a limited scope, at this time. We are also offering curbside pickup from our pharmacy.

Although limited in scope, we are open, and we continue our primary mission of caring for the University’s students in the highest quality and safest manner possible, while also stewarding the health and wellness of our community. We are working diligently toward more remote encounters for those who can be seen by phone or other telehealth measures by our medical and behavioral care providers, as well as virtualizing our wellness and outreach programming under a new initiative, “BeWell UGA at home.”

  • Requests from faculty and staff due to COVID-19 will be handled through the University’s existing Americans with Disabilities (ADA) accommodations process.
  • Please contact your unit HR Liaison or the Office of Faculty and Staff Relations in University Human Resources if you have any questions regarding COVID-19 workplace accommodation request or visit UGA ADA accommodations website for more information.
  • Faculty seeking an accommodation are asked to submit their COVID-19 related accommodation request by Thursday, June 18. This deadline will assist in planning for the delivery of instruction for fall semester.
  • Staff seeking an accommodation are asked to submit their COVID-19 related accommodation request by Wednesday, July 1.
  • Faculty and staff may submit an accommodation request at any time as the need arises or circumstances change.
  • The workplace accommodations related to COVID-19 are NOT meant to address circumstances for employees who care for or live with individuals at higher risk for severe illness with COVID-19.

Students who believe they have been directly exposed to COVID-19 and are showing symptoms should seek care from the University Health Center.  Please self-isolate until you can be assessed and do not walk in.  For everyone’s safety the Health Center is seeing patients by appointment only.  For respiratory complaints we will often schedule a telehealth visit via Zoom through which we can determine how best to arrange for both care and testing.  To make an appointment via telehealth or in person please call 706-542-1162, or, if you know it use your primary care team’s number. 

Employees who believe they have been directly exposed to COVID-19 and are showing symptoms should seek care from a healthcare provider and may be required to self-quarantine. During this time, employees should not come to work and should inform their manager. Managers have the discretion to determine if an employee’s duties and responsibilities can reasonably be performed from an employee’s home location, and, when they can, the manager may elect to offer the employee the option to telework.

Employees who believe they have been directly exposed to COVID-19, but are not showing symptoms, should self-quarantine consistent with DPH and CDC guidelines. Employees must contact their supervisor if they are unable to come to work or need to make a telework arrangement. Employees should contact their healthcare provider if they become sick and remain home.

Students should follow this same guidance and they can reach out to Student Care and Outreach for general assistance or the Health Center for medical concerns.

Check your symptoms each day through DawgCheck. If you are a student and are experiencing symptoms associated with COVID contact the University Health Center by calling 706-542-1162.  If you are an employee, you should contact your Primary Care Provider for guidance.

According to the CDC, people with COVID-19 have reported a wide range of symptoms, ranging from mild to severe. Symptoms may appear 2-14 days after exposure to the virus and include:

  • Cough
  • Shortness of breath or difficulty breathing 
  • Fever (>100.4 degrees)
  • Chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste or smell (without a stuffy nose)

This list does not include all possible symptoms. Other less common symptoms have been reported, including gastrointestinal symptoms like nausea, vomiting, or diarrhea. For the most up-to-date information on COVID-19 symptoms, check the CDC website:  https://www.cdc.gov. By coming to campus, faculty and staff are acknowledging that they have completed the self-monitoring requirements earlier that day and confirmed that they do not have signs/symptoms of COVID-19.

Students who become ill should remain off campus or stay in their dorm.  When sick, one should assume that COVID is possible and isolate until an accurate assessment of the cause can be determined.  Isolation, similar to quarantine, requires that you remain out of contact with others and limit movement in public. Isolation and the support needed to accomplish it is best achieved off campus or at a permanent residence. Student Care and Outreach can help with various means of support, and the Health Center can assist with medical assessment and testing.

Employees should not come to work when they are sick and should self-isolate until they can determine the cause through consultation with their healthcare provider. This requires the appropriate use of leave requested in the usual manner. If an employee appears to be exhibiting symptoms associated with coronavirus while at work, a manager should excuse the employee from work and advise them to seek care from their healthcare provider.

Remember to respond to the DawgCheck questionnaire every day and report all symptoms. If you receive a positive COVID-19 diagnosis, you are required to report those results through DawgCheck.

Access DawgCheck through the UGA app or online at www.dawgcheck.uga.edu.

According to the U.S. Department of Health and Human Services:

  • Isolation separates sick people with a contagious disease from people who are not sick.
  • Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms.

You can learn more about quarantine and isolation on the CDC website.

According to the U.S. Department of Health and Human Services:

  • Isolation separates sick people with a contagious disease from people who are not sick.
  • Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms.

You can learn more about quarantine and isolation on the CDC website.

Students showing symptoms should schedule an appointment with your UHC Primary Care Provider by calling 706-542-1162 (Monday-Friday, 8 a.m.-5 p.m). Please DO NOT walk-in. All others, please contact your community healthcare provider.

All patients arriving at the University Health Center with cough, sneezing, sore throat, fever, and respiratory issues will be masked to protect other patients as we evaluate the cause of their illness. All patients will be asked to provide a travel history to determine if they are at risk for coronavirus. We are also mindful of the increased stress caused by the situation.

Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Face coverings will not be required when alone in an enclosed office or study room, in campus outdoor settings where social distancing requirements are met, or for students in their own residence hall rooms or suites. Anyone not using a face covering when required will be asked to wear one or must leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff, or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow the ADA accommodations process outlined in the July 7 campus message while students should follow the Disability Resource Center's existing accommodations process.

Housing

UGA housing has several hundred rooms identified for students who need to isolate, and who do not have the ability to return to their permanent home. These spaces have exterior exits, a microwave, refrigerator, and in-room bathrooms. University Housing will provide disinfection kits, hygiene kits and linens to students in these spaces. UGA’s Student Care and Outreach will engage with all students who require isolation and will assist them based on their individual circumstances.

Student Care and Outreach is open from 8 a.m. to 5 p.m. and accepts walk-ins and phone calls throughout those hours. If you prefer, you can schedule an appointment by calling (706) 542-7774 or emailing sco@uga.edu.

Orientation

Yes, we will still have new student orientation, but it will look a little different this year. Given the effect of COVID-19 on our campus and world, New Student Orientation will be delivered virtually this summer. UGA’s Online New Student Orientation Experience will consist of online orientation learning modules, opportunities to connect virtually with other incoming and current UGA students, and webinars around certain topics that will help create an successful transition for our incoming students. New students will receive detailed emails from New Student Orientation in the upcoming weeks with details and instructions. If you have any questions about the Online New Student Orientation Experience, visit our online orientation FAQs or email the NSO team at orientation@uga.edu.

Remote Learning

The Office of Instruction has created a Teaching and Learning Continuity website that provides tips and tools to help you move your classes to an online format. Through this website you’ll also be able to access an online course designed to help you make the transition. If you need additional help or a one-on-one consultation to help you move your courses online, please contact the Center for Teaching and Learning. In addition, the University Libraries has also posted resources for faculty moving instruction online.

Research

Return to Campus

The information you provide as a participant in surveillance testing, as well as your test results, is considered “sensitive information” under the University’s data protection policies and is protected by federal privacy laws.  This information will only be accessible by authorized University employees with a need to know. This information will also be shared safely and securely with the Georgia Department of Public Health to help facilitate contact tracing.

Yes.  If you are being quarantined for potential exposure or if you are showing signs of illness, then we ask that you provide that information to our communications center when you contact the police department to request assistance.  If possible, we will evaluate if we can provide the requested service remotely, i.e. taking a report over the phone.  If not, our officers have the necessary protective equipment and training to safely respond in person to assist you.

Officers at the UGA Police Department have been adhering to social distancing and mask protocols recommended by the CDC.  The department has taken significant steps to increase our sanitation standards during this outbreak and officers have been directed not to report to work if they are feeling ill.  Our officers have been given guidance to self-quarantine if they have been exposed or if they are showing signs of illness.

No.  As part of steps taken to prevent the spread of illness, officers have been instructed to wear protective equipment whenever they deem it is necessary to keep them and our public safe.  Our officers have been instructed, when in doubt, to wear protective equipment for their safety.  Protective equipment will now be part of a standard response protocol.

All students, staff, and faculty will be issued two (2) reusable and washable cloth face coverings. To order cloth face coverings for your department or college, supervisors will submit an order in the UGAmart PPE punch out.Additional instructions on ordering the face coverings will be available in UGAmart. Although a speedtype or chart string is a requirement for your UGAMart order, the face coverings are $0.00 and the system will not charge your account. 

Mail & Receiving will deliver all face coverings to the department/college, unless the supervisor notates in their order that they need face coverings mailed to their employees’ home addresses. Another option is for a supervisor to pick up their department’s face covering order from Mail & Receiving Services. If supervisors opt to have the face coverings mailed to their employees’ home addresses, then the supervisor should remind their employees to update their home address information in the OneUSG Connect via the employee self-service portal. Human Resources will make addresses of employees available to departments and units to utilize for this process.  

Departments/units may order additional black face coverings, in addition to the two being provided by the University, and other types of PPE (if needed) via regular Procurement purchasing processes using their own departmental funds. The additional black coverings are available in the UGAmart PPE punch out. 

Departments are responsible for determining if a traffic flow plan is appropriate for the common areas of their building(s). For buildings used by more than one department, the departments should coordinate on this decision and any plans determined to be necessary. Building occupants have the best knowledge of building usage patterns and are in the best position to develop and implement workable measures that encourage social distancing throughout the day. While there are no printed best practice guidelines currently available to share with department heads for developing and implementing traffic flow plans in their buildings, the Preventative Measures Advisory Board (PMAB) is available for consultation as the decision-making and planning processes move forward. The PMAB is available for consultation by email at pmab@uga.edu or through the PMAB Help Desk through this link PMAB Help Desk Request.   

OEP will be happy to provide you with one of these training classes via Zoom. Contact OEP at 706-542-4845 or prepare@uga.edu to set up a class.  These classes are also taught at Staff Training and Development on a quarterly basis (https://busfin3.busfin.uga.edu/human_resources/courses/fulldesc.cfm).

High quality CPR includes both chest compressions and breaths using a CPR face shield or CPR mask; however, as in any situation, if you do not have access to a shield or you do not feel comfortable providing breaths, you can provide only chest compressions (also called “Hands Only CPR”). Should someone need CPR, first call 911. Have someone call 911 for you or place your cell phone on speaker mode. Push hard and fast in the center of the chest. You should compress the chest 100 to 120 times per minute. The following video demonstrates the Hands Only CPR method: https://www.youtube.com/watch?v=M4ACYp75mjU

The American Heart Association (AHA) is the agency that issues the CPR and First Aid cards when classes are taught by OEP.  In early March, the AHA issued extensions for certification cards beyond their recommended renewal date.

Recommended Renewal Date on Card (end of month)New Renewal Due Date with 120-day Extension (end of month)
March 2020July 2020
April 2020August 2020
May 2020September 2020
June 2020October 2020

All individuals on campus are required to follow posted signage. Signage will communicate important information including, but not limited to:

  • Protocol reminders, e.g. mask-wearing, social distancing, personal hygiene and DawgCheck.
  • Building entrance and exit points
  • Floor decals denoting six feet of distance for wait areas and lines
  • Occupancy limits in classrooms, conference rooms and other spaces
  • Building-specific instructions, such as for laboratory work

The university will also regularly communicate with campus community members about protocols and other changes through emails, social media posts and updates to the COVID-19 website.

If you are a student, you should work through the Disability Resource Center’s (DRC) existing accommodations process. DRC professional staff work directly with students to assess their individual needs and to develop appropriate plans for accommodations and services. If you have questions regarding a COVID-19 accommodation, please contact the DRC at drc@uga.edu or 706-542-8719. More information can be found at https://drc.uga.edu/content_page/student-accommodation-guidelines.

If you are a staff or faculty member, you should work through the University’s existing Americans with Disabilities Act (ADA) accommodations process.

The academic calendar for the Fall Semester has not changed. Classes will begin on Thursday, August 20. In-person instruction will conclude at Thanksgiving Break, with all remaining coursework and final exams moving online following Thanksgiving. For more information about the plans for Fall Semester Instruction, read the June 23 announcement (see student message).

On June 15, essential staff and supervisors returned to campus to begin the phased, gradual and carefully planned return to normal operations. Phase 2 will begin on Monday, July 20, as supervisors, personnel who perform mission critical/time-sensitive functions and appropriate support personnel return to campus. Phase 3 will begin on Monday, August 10, when all faculty and staff return to campus for Fall Semester, unless they have been approved for telework.

Employees should not return to campus prior to Phase 3 without instructions from their supervisors.

Instructional faculty must wear an appropriate face covering while teaching.  Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow UGA’s ADA accommodations process. Questions or concerns regarding face coverings in specific disciplines may be submitted by deans and unit heads to the Preventative Measures Advisory Board at pmab@uga.edu.

A separate training module will also be required for all faculty and staff that will review policies, practices and provide resources for reopening UGA. This training is now available within PEP. Training should be completed before or by August 10.

  • Requests from faculty and staff due to COVID-19 will be handled through the University’s existing Americans with Disabilities (ADA) accommodations process.
  • Please contact your unit HR Liaison or the Office of Faculty and Staff Relations in University Human Resources if you have any questions regarding COVID-19 workplace accommodation request or visit UGA ADA accommodations website for more information.
  • Faculty seeking an accommodation are asked to submit their COVID-19 related accommodation request by Thursday, June 18. This deadline will assist in planning for the delivery of instruction for fall semester.
  • Staff seeking an accommodation are asked to submit their COVID-19 related accommodation request by Wednesday, July 1.
  • Faculty and staff may submit an accommodation request at any time as the need arises or circumstances change.
  • The workplace accommodations related to COVID-19 are NOT meant to address circumstances for employees who care for or live with individuals at higher risk for severe illness with COVID-19.

Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Face coverings will not be required when alone in an enclosed office or study room, in campus outdoor settings where social distancing requirements are met, or for students in their own residence hall rooms or suites. Anyone not using a face covering when required will be asked to wear one or must leave the area. Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff, or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow the ADA accommodations process outlined in the July 7 campus message while students should follow the Disability Resource Center's existing accommodations process.

Transportation

Travel & Study Abroad

Students arriving from international travel should stay home and/or quarantine for 14 days after returning from travel, monitor their health, and practice social distancing. Your quarantine period may overlap with academic courses beginning (Aug. 20). Please contact Student Care and Outreach at sco@uga.edu for assistance with contacting and coordinating accommodations with your faculty.

For students with on-campus housing assignments, please contact University Housing at housing@uga.edu to receive guidance and assistance.

International students may contact International Student Life at isl@uga.edu for guidance and assistance. Once the DawgCheck monitoring and reporting app has been launched (early August), students may follow the instructions for reporting and communication there.

During your 14-day quarantine period, please take the following steps to monitor your health and practice social distancing:

  1. Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing
  2. Stay home and avoid contact with others. Do not attend work or school in person. 
  3. Do not take public transportation, taxis, or ride-shares.
  4. Keep your distance from others (at least 6 feet or 2 meters). 
  5. Use the DawgCheck monitoring and reporting app. 

Visit coronavirus.uga.edu for the latest campus messages and information on COVID-19.

There are several options available to students to ensure that they receive the necessary credits:

  • You may check with your program director to inquire about the possibility of taking the courses online if your study abroad program was cancelled.
  • Students who originally planned on participating in Maymester or Summer 2020 programs may also contact their program director to inquire about the option of rolling their application over to the 2021 application cycle. Many programs have taken advantage of this opportunity, but please check with your individual program. Students whose applications were rolled over to the 2021 cycle will still need to commit to the program again and will need to pay the program deposit again (2020 program deposits were refunded to students).
  • You may check the UGA Bulletin for the availability of other UGA courses that could fit your academic needs.
  • You may check the availability of Domestic Field Study programs that fit your academic needs.
  • You may schedule an appointment with a Study Abroad Advisor to discuss additional study abroad opportunities.

However, please work with your UGA academic advisor to ensure that the courses you are taking will fit into your individual academic plan.

As of now, programs beginning in Spring 2021 are still running as planned. Students who originally planned on participating in Maymester or Summer 2020 programs may also contact their program director to inquire about the option of rolling their application over to the 2021 application cycle. Many programs have taken advantage of this opportunity, but please check with your individual program. Students whose applications were rolled over to the 2021 cycle will still need to commit to the program again and will need to pay the program deposit again (2020 program deposits were refunded to students).

Employees should explore all options to obtain refunds or credits for cancelled or rescheduled conferences and business meetings. Employees will be reimbursed for expenses that cannot be refunded due to COVID-19 assuming the travel was properly authorized consistent with travel regulations.

All non-essential business travel is suspended in order to comply with the Governor’s directive. Managers have the authority to rescind prior travel approval. Required in-person meetings should be transitioned to an electronic format or rescheduled. USG official travel to a CDC Level 3 or higher country is not authorized and will not be reimbursed.

All non-essential business travel is suspended in order to comply with the Governor’s directive. Managers have the authority to rescind prior travel approval. Required in-person meetings should be transitioned to an electronic format or rescheduled. USG official travel to a CDC Level 3 or higher country is not authorized and will not be reimbursed.

UGA Police Department

Yes.  If you are being quarantined for potential exposure or if you are showing signs of illness, then we ask that you provide that information to our communications center when you contact the police department to request assistance.  If possible, we will evaluate if we can provide the requested service remotely, i.e. taking a report over the phone.  If not, our officers have the necessary protective equipment and training to safely respond in person to assist you.

Officers at the UGA Police Department have been adhering to social distancing and mask protocols recommended by the CDC.  The department has taken significant steps to increase our sanitation standards during this outbreak and officers have been directed not to report to work if they are feeling ill.  Our officers have been given guidance to self-quarantine if they have been exposed or if they are showing signs of illness.

No.  As part of steps taken to prevent the spread of illness, officers have been instructed to wear protective equipment whenever they deem it is necessary to keep them and our public safe.  Our officers have been instructed, when in doubt, to wear protective equipment for their safety.  Protective equipment will now be part of a standard response protocol.

Yes.  The UGA Police Department will continue to respond to traffic accidents, educate our community on traffic safety, and when necessary, engage in enforcement actions directly related to the safety of our community.  Expect police officers to use precautions such as protective equipment and proper social distancing during traffic stops.  The officer may ask for your driver’s license information instead of taking your license from you in order to minimize cross contamination risks.

You may contact the UGA Police at (706) 542-5813 to obtain copies of police reports.  Reports may still be picked up in person, mailed or faxed. The UGA Police Department is taking the necessary precautions to maintain social distancing by placing barriers between records personnel and the public. These preventative measures are being put into place to protect our public and police department staff.